UKTS Code of Conduct Policy

UK Trance Society Code of Conduct Policy


1. Introduction

At the UK Trance Society (UKTS), we are committed to creating an inclusive and welcoming environment for all members. This Code of Conduct outlines the expectations for behaviour during UKTS associated events, and online platforms associated with UKTS. We strive to maintain a space that is free from discrimination, harassment, and any form of prejudice.

2. Prohibited Behaviour

a. Non-Discrimination 
UKTS prohibits any form of discrimination or prejudice based on race, ethnicity, nationality, religion, gender, sexual orientation, gender identity, disability, or any other protected characteristic.

b. Racism, Bigotry, and Hate Speech 
Racist remarks, derogatory slurs, offensive stereotypes, hate speech, or any other form of bigotry are strictly prohibited.

c. Homophobia, Transphobia, and Sexism: 
Any behaviour that promotes homophobia, transphobia, or sexism, including derogatory language, offensive jokes, or discriminatory treatment, is not tolerated.

d. Consent Violations 
UKTS strictly prohibits any non-consensual or coercive behaviour, including sexual harassment, assault, stalking, or any other form of consent violation.

e. Ableism and Prejudice 
Discrimination or derogatory behaviour towards individuals with disabilities, or any other form of prejudice, is strictly prohibited.

3. Respectful Discussions and Differing Opinions

a. Passionate Discussions 
UKTS values diverse perspectives and encourages passionate discussions among its members. Robust debates and differing opinions can contribute to a vibrant and engaging community. 

b. Respectful Behaviour 
While engaging in discussions or expressing differing opinions, members must maintain a respectful and considerate demeanour towards one another. Disagreements should be expressed without resorting to personal attacks, insults, or derogatory language. 

c. Active Listening 
Members should actively listen to one another, fostering an environment where all voices are heard and respected. It is important to engage in constructive dialogue, seeking to understand different viewpoints and promoting empathy. 

d. Resolution of Disputes 
In the event of conflicts or disagreements, members are encouraged to seek peaceful resolution through open communication and dialogue. UKTS promotes mediation and conflict resolution practices to foster a harmonious and inclusive community.

 e. Moderation 
UKTS may appoint moderators or facilitators for discussions or events to ensure adherence to respectful conduct. Members should follow any instructions or guidance provided by the moderators to maintain a respectful environment. 

f. Reporting Disruptive Behaviour 
If a member observes behaviour that disrupts respectful discussions or violates the code of conduct, they should promptly report it to the society's management.


4. Consent and Boundaries

a. Consent 
All members must obtain explicit and ongoing consent before engaging in any physical contact, activities, or sharing personal information. Consent must be freely given, reversible, and informed.

b. Personal Boundaries 
Members must respect personal boundaries and refrain from engaging in any behaviour that makes others uncomfortable, including unwanted advances, touching, or invasion of personal space.


5. Complaints Procedures

a. Reporting Incidents 
If any member witnesses or experiences behaviour that violates this Code of Conduct, they should report it immediately to the society's management.

b. Confidentiality and Protection 
The society's management is committed to handling all reports in a confidential and sensitive manner. Members who make reports will be protected against retaliation.

c. Investigation and Resolution 
UKTS will promptly investigate all reported incidents and take appropriate action to address the situation, which may include warnings, temporary suspension, or permanent expulsion from the society, depending on the severity and frequency of the violation. The investigation will be conducted fairly, with respect for all parties involved.

d. Appeals Process 
Members who are subject to disciplinary action have the right to appeal the decision. The appeals process is documented below.

6. Compliance and Enforcement

a. Compliance 
All members are expected to comply with this Code of Conduct while present on UKTS group chats, when attending meetup events, or engaging in any UKTS-related activities.

b. Enforcement 
Failure to comply with this Code of Conduct may result in disciplinary action, up to and including revocation of membership.


7. Appeals Process

a. Notification 
Upon receiving a disciplinary decision, members have the right to appeal within 14 days from the date of the decision. 

b. Appeal Submission 
To initiate an appeal, the member must submit a written appeal statement detailing the grounds for their appeal, including any relevant evidence or documentation, to the designated society management or appeals committee.

c. Appeals Committee 
An appeals committee, consisting of impartial individuals who were not involved in the original disciplinary decision, will be formed. The committee should include representatives who have a good understanding of the society's code of conduct policy and related procedures.

d. Review and Evaluation 
The appeals committee will thoroughly review the appeal statement, along with any supporting evidence and relevant information from the original investigation. They may also request additional information or interviews with involved parties, if necessary.

e. Fair Hearing 
The appeals committee will provide the member with an opportunity to present their case during a fair hearing. This may involve a meeting, where the member can present their arguments and provide any further information to support their appeal.

f. Decision 
After considering the appeal statement, supporting evidence, and the member's presentation, the appeals committee will reach a decision. This decision will be communicated in writing to the member within 14 days from the receipt of the appeal.

g. Finality 
The decision reached by the appeals committee will be final and binding, concluding the appeals process. The decision may uphold the original disciplinary action, modify it, or overturn it entirely based on the merits of the appeal.

h. Communication 
The appeals committee will ensure that all parties involved are informed of the final decision in a clear and respectful manner.

i. Confidentiality and Records 
All records and proceedings related to the appeal will be treated with utmost confidentiality and stored securely, in compliance with applicable data protection regulations.


Last updated: 1st Sept. 2023