UK Trance Society Code of Conduct Policy
1. Introduction
At the UK Trance Society (UKTS), we are committed to creating an inclusive and welcoming environment for all members. This Code of Conduct outlines the expectations for behaviour during UKTS associated events and on online platforms associated with UKTS. We strive to maintain a space that is free from discrimination, harassment, and any form of prejudice.
2. Prohibited Behaviour
- a. Non-Discrimination: UKTS prohibits any form of discrimination or prejudice based on race, ethnicity, nationality, religion, gender, sexual orientation, gender identity, disability, or any other protected characteristic.
- b. Racism, Bigotry, and Hate Speech: Racist remarks, derogatory slurs, offensive stereotypes, hate speech, or any other form of bigotry are strictly prohibited.
- c. Homophobia, Transphobia, and Sexism: Any behaviour that promotes homophobia, transphobia, or sexism, including derogatory language, offensive jokes, or discriminatory treatment, is not tolerated.
- d. Consent Violations: UKTS strictly prohibits any non-consensual or coercive behaviour, including sexual harassment, assault, stalking, or any other form of consent violation.
- e. Ableism and Prejudice: Discrimination or derogatory behaviour towards individuals with disabilities, or any other form of prejudice, is strictly prohibited.
- f. Harassment: Harassment, in any form, is strictly prohibited. This includes, but is not limited to, unwelcome verbal or written comments, offensive jokes, unwanted physical contact, intimidation, stalking, online abuse, or any other behaviour that creates a hostile, offensive, or uncomfortable environment for another person. Harassment can be a single severe incident or a series of less severe incidents. It is about the impact on the recipient, not the intent of the perpetrator.
- g. Bringing the Society into Disrepute: Members must not engage in any conduct, whether at UKTS events, on UKTS online platforms, or in their personal capacity, that could reasonably be expected to bring the UK Trance Society into disrepute. This includes, but is not limited to, public displays of intoxication that cause disruption, engaging in altercations, making derogatory comments about the society or its members publicly, or actions that negatively impact the society's reputation or ability to operate.
- h. Illegal Activities: Any engagement in illegal activities while participating in UKTS associated events or on UKTS online platforms is strictly prohibited. This includes, but is not limited to, the possession, consumption, or distribution of illegal substances, theft, violence, fraud, or any other criminal offense as defined by UK and international law. Such activities will result in immediate disciplinary action, and where appropriate, may be reported to the relevant authorities.
3. Respectful Discussions and Differing Opinions
- a. Passionate Discussions: UKTS values diverse perspectives and encourages passionate discussions among its members. Robust debates and differing opinions can contribute to a vibrant and engaging community.
- b. Respectful Behaviour: While engaging in discussions or expressing differing opinions, members must maintain a respectful and considerate demeanour towards one another. Disagreements should be expressed without resorting to personal attacks, insults, or derogatory language.
- c. Active Listening: Members should actively listen to one another, fostering an environment where all voices are heard and respected. It is important to engage in constructive dialogue, seeking to understand different viewpoints and promoting empathy.
- d. Resolution of Disputes: In the event of conflicts or disagreements, members are encouraged to seek peaceful resolution through open communication and dialogue. UKTS promotes mediation and conflict resolution practices to foster a harmonious and inclusive community.
- e. Moderation: UKTS may appoint moderators or facilitators for discussions or events to ensure adherence to respectful conduct. Members should follow any instructions or guidance provided by the moderators to maintain a respectful environment.
- f. Reporting Disruptive Behaviour: If a member observes behaviour that disrupts respectful discussions or violates the code of conduct, they should promptly report it to the society's management.
4. Consent and Boundaries
- a. Consent: All members must obtain explicit and ongoing consent before engaging in any physical contact, activities, or sharing personal information. Consent must be freely given, reversible, and informed.
- b. Personal Boundaries: Members must respect personal boundaries and refrain from engaging in any behaviour that makes others uncomfortable, including unwanted advances, touching, or invasion of personal space.
5. Complaints Procedures
- a. Reporting Incidents: If any member witnesses or experiences behaviour that violates this Code of Conduct, they should report it immediately to the society's management.
- b. Confidentiality and Protection: The society's management is committed to handling all reports in a confidential and sensitive manner. Members who make reports will be protected against retaliation.
- c. Investigation and Resolution: UKTS will promptly investigate all reported incidents and take appropriate action to address the situation, which may include warnings, temporary suspension, or permanent expulsion from the society, depending on the severity and frequency of the violation. The investigation will be conducted fairly, with respect for all parties involved.
- d. Appeals Process: Members who are subject to disciplinary action have the right to appeal the decision. The appeals process is documented below.
6. Compliance and Enforcement
- a. Compliance: All members are expected to comply with this Code of Conduct while present on UKTS group chats, when attending meetup events, or engaging in any UKTS-related activities.
- b. Enforcement: Failure to comply with this Code of Conduct may result in disciplinary action, up to and including revocation of membership.
7. Social Media and Online Conduct
Given the widespread use of social media, this section provides specific guidance on online conduct.
- a. Clarification of Scope: This policy extends to members' conduct on personal social media accounts if their actions are linked to UKTS or could impact its reputation (e.g., identifying themselves as a UKTS member in a post that violates this code).
- b. Privacy and Sharing: Members are advised to respect the privacy of others and not to share personal information, photos, or videos of other members without explicit consent.
- c. Official vs. Personal Views: Members are reminded that their personal opinions expressed online are not necessarily those of UKTS, but they should still uphold the society's values as outlined in this Code of Conduct.
- d. Reporting Misconduct: The process for reporting online misconduct, as detailed in the "Complaints Procedures" section, is reinforced.
8. Photography and Videography Policy
At events, photography and videography are sensitive areas, especially concerning consent.
- a. Consent for Capture: Consent should be obtained before taking photos or videos of individuals, especially close-ups, at UKTS events.
- b. Sharing and Publication: Guidelines for sharing photos/videos taken at UKTS events on social media or other platforms must be followed, emphasizing respect for privacy and avoiding potentially embarrassing or non-consensual content.
- c. Designated Areas/Photographers: If applicable, information will be provided regarding official photographers/videographers at events and how members can opt out of being included in official media.
9. Duty to Report
While the "Reporting Incidents" section exists, this separate "Duty to Report" section emphasizes the importance of all members contributing to a safe environment.
- a. Proactive Reporting: Members are encouraged to report not just incidents they experience, but also those they witness that violate this Code of Conduct.
- b. No Retaliation: The commitment to protecting members who make reports from retaliation is reiterated.
- c. Addressing Concerns Early: Reporting concerns, even if they seem minor, is encouraged as it can help prevent more serious issues from escalating.
10. Appeals Process
- a. Notification: Upon receiving a disciplinary decision, members have the right to appeal within 14 days from the date of the decision.
- b. Appeal Submission: To initiate an appeal, the member must submit a written appeal statement detailing the grounds for their appeal, including any relevant evidence or documentation, to the designated society management or appeals committee.
- c. Appeals Committee: An appeals committee, consisting of impartial individuals who were not involved in the original disciplinary decision, will be formed. The committee should include representatives who have a good understanding of the society's code of conduct policy and related procedures.
- d. Review and Evaluation: The appeals committee will thoroughly review the appeal statement, along with any supporting evidence and relevant information from the original investigation. They may also request additional information or interviews with involved parties, if necessary.
- e. Fair Hearing: The appeals committee will provide the member with an opportunity to present their case during a fair hearing. This may involve a meeting, where the member can present their arguments and provide any further information to support their appeal.
- f. Decision: After considering the appeal statement, supporting evidence, and the member's presentation, the appeals committee will reach a decision. This decision will be communicated in writing to the member within 14 days from the receipt of the appeal.
- g. Finality: The decision reached by the appeals committee will be final and binding, concluding the appeals process. The decision may uphold the original disciplinary action, modify it, or overturn it entirely based on the merits of the appeal.
- h. Communication: The appeals committee will ensure that all parties involved are informed of the final decision in a clear and respectful manner.
- i. Confidentiality and Records: All records and proceedings related to the appeal will be treated with utmost confidentiality and stored securely, in compliance with applicable data protection regulations.
Last updated: 1st July 2025
